Privacy statement

Your privacy matters

Privacy Policy Document

Segers Accounting, located at www.segersaccounting.com, is responsible for the processing of personal data as described in this privacy statement.

Contact Details:

Website: www.segersaccounting.com
Email: info@segersaccounting.com

Personal Data We Process

Segers Accounting processes your personal data because you use our services and/or because you provide this data to us yourself. Below is an overview of the personal data we process:

First and last name
Phone number
Email address
Other personal data you actively provide, in correspondence, or by phone
Bank account number

Special and/or Sensitive Personal Data We Process

Segers Accounting processes the following special and/or sensitive personal data:

Citizen Service Number (BSN)
Data of individuals under the age of 16, which is necessary for tax returns or the tax returns of the relevant fiscally involved parties, such as parents.

Purpose and Legal Basis for Processing Personal Data

Segers Accounting processes your personal data for the following purposes:

To contact you by phone or email if necessary to perform our services
To inform you about changes to our services and products
Segers Accounting also processes personal data if we are legally obligated to do so, such as data necessary for tax returns, bookkeeping, financial statements, and the preparation and submission of annual accounts, as well as publication documents.

How Long We Retain Personal Data

Segers Accounting does not retain your personal data longer than necessary to achieve the purposes for which your data is collected. We apply the following retention periods for the following categories:

Personal Data retained for 7 years- legal retention obligation
Processed Accounts for 7 years- legal retention obligation
Tax Data for 7 years- legal retention obligation

If the client explicitly wishes to comply with the retention obligation themselves and requests to transfer the data, this is possible. However, the client must be fully aware that they are responsible for the retention obligation towards the tax authorities.

Sharing Personal Data with Third Parties

Segers Accounting shares your personal data with various third parties if necessary for the execution of the agreement and to comply with any legal obligation. We conclude data processing agreements with companies that process your data on our behalf to ensure the same level of security and confidentiality of your data. Segers Accounting remains responsible for these processing activities.

Additionally, Segers Accounting may share your personal data with other third parties, but only with your explicit consent.

Tax Authority- required for executing tasks or to comply with obligations

Cookies and Similar Technologies We Use

Segers Accounting uses only technical and functional cookies. Additionally, we use analytical cookies that do not infringe upon your privacy. A cookie is a small text file that is stored on your computer, tablet, or smartphone when you visit our website for the first time. The cookies we use are necessary for the technical operation of the website and your ease of use. They ensure that the website functions properly and remember your preferences, among other things. We can also use them to optimise our website. You can opt out of cookies by adjusting your internet browser settings to block cookies. Additionally, you can delete all information previously stored by clearing your browser settings.

Access, Correct, or Delete Data

You have the right to access, correct, or delete your personal data. You also have the right to withdraw any consent you may have given for the processing of your data or to object to the processing of your personal data by Segers Accounting. Furthermore, you have the right to data portability, meaning you can request that we send your personal data to you or to another organisation you designate in a machine-readable format. You can submit a request for access, correction, deletion, data transfer, withdrawal of consent, or objection to the processing of your personal data via info@segersaccounting.com. To ensure that the request is made by you, we ask that you include a copy of your ID with the request. In this copy, please black out your passport photo, MRZ (machine-readable zone), passport number, and Citizen Service Number (BSN) for privacy protection. We will respond to your request as soon as possible, but within four weeks.

You also have the right to lodge a complaint with the national supervisory authority, the Dutch Data Protection Authority. You can do so via the following link: https://autoriteitpersoonsgegevens.nl/nl/contact-met-de-autoriteit-persoonsgegevens/tip-ons.

How We Secure Personal Data

Segers Accounting takes the protection of your data seriously and implements appropriate measures to prevent misuse, loss, unauthorised access, unwanted disclosure, and unauthorised modification.

We also request that you send your data through your personal digital mailbox or upload it via our secure software. This ensures that your data is stored in a secure environment in the right place.

If you believe your data is not securely protected or if you have indications of misuse, please email us at info@segersaccounting.com.